Instructions for Formatting A4 Manuscripts for ISI2001 Extended Abstracts and Proceedings

You can also download these instructions on

MS Word rich text format (rtf)
or Adobe portable document format (pdf)

Sample files

MS Word rich text format (rtf) Adobe portable document format (pdf)

Dead line

1. Extended abstracts

Extended abstracts with Form C (see 2nd circular) should be submitted to the Organizing Committee by June 20, otherwise publication of your abstracts cannot be guaranteed. Prepare your manuscripts using Microsoft Word 2000 or previous version if possible. If you cannot, save your documents as the format that can editable by MS Word. Send the electronic files of Form C and manuscripts as attachment files of e-mail. Form C may be copied and pasted to the ordinary text of e-mail.

In addition to electronic submission, editorial office needs a hard copy of your manuscripts to avoid unexpected problems. Mail it to the following address. Alternatively, send it electronically on Adobe portable document format (pdf).

Sending address is:

The Organizing Committee of ISI 2001 c/o Prof. N. Yoshida’s lab., G5-204

Department of Environmental Science and Technology

Tokyo Institute of Technology

4259 Nagatsuta, Midori-ku, Yokohama 226-8502, JAPAN

Fax +81-45-924-5517


2. Proceedings

Proceedings should be submitted at the registration desk of ISI2001 (July 23-26). Prepare your manuscripts in the same manner as extended abstracts and save files in a 3.5-inch floppy disk or a CD-ROM, and bring it with a hard copy.

Default language

Should be set to English

Page layout

Paper size and number of pages

21 cm × 29.7 cm (A4, standard)

Extended abstracts: 2 pages

Proceedings: up to 8 pages

Page set-up

Margins:            — top: 2.5 cm;

— bottom: 2.7 cm;

— left/right: 2.5 cm.

Gutter: 0 cm.

From edge:    — Header: 1.25 cm;

— Footer: 1.25 cm.

Resulting type area: 16 cm × 25 cm.


Full (or left only, if preferred).

Line spacing

Line spacing should be set at 1. The first line of a paragraph should be indented.

Numbering of pages

Each page of the manuscript should be numbered in the bottom center (use “Headers and Footers” menu) with numbers in Times New Roman 11 point.

Leave only one space after a full stop.


Font and point size

Use Times New Roman and Symbol fonts only. Font size should be (see sample):

—Title: 16 point

—Authors and affiliation: 14 point

—Text (and abstract in proceedings): 12 point

—Figure caption and table (title and text): 12 point bold

—Headings Level 1: 14 point bold; Level 2: 12 point bold italics

—Author’s name in reference cited in text: 12 point italics

Mathematical signs and equations

Use the special characters: × (ALT 0215) for the multiplication sign; en dash – (ALT 0150) for minus; and raised dot (ALT 0183) for combining units (e.g. MW·h). For equations, use the Microsoft equation editor accessible through Insert/Object/Microsoft Equation.

Do not underline

Use italics, bold or bold italics instead.

Figures and tables

Do not wrap text around tables and figures.

Tables and figures should be placed at the top or bottom of the page if possible. (If tables or figures are not available in the Microsoft Word file, leave appropriate blank spaces.)


Line drawings should not contain detail that will not reproduce clearly at the final, printed page size (e.g. plotted symbols, fine lines and shading). Photographs should be supplied as good quality glossy prints.

Figures should be included into the Word document using the “Insert/Picture” menu in Word. Figures should not be included using the “Insert/Object” functionality.


Otherwise figures should be submitted as separate files as follows:

— scanned images in TIF format,

— image files produced with a vector graphics capable software in EPS format.


Photographic images should be scanned using a resolution of 300 dots per inch (dpi).

Graphs or diagrams should be scanned using a resolution of 600 dpi.


Figure numbering and captions

Arabic numerals, Times New Roman 12 points bold. See sample.

Table formatting

Do not use boxes; use horizontal lines only. Width: do not exceed 16 cm (if less than 16 cm, center table) or, for a table in landscape format, 25 cm. Text in each entry does not need paragraph indent.

Table numbering and headings

Roman numerals, Times New Roman 12 points bold. Footnotes should be 10.5 points and indicated by raised lower case letters.


References are cited in the text by the last name of the author and the year. If the author’s name is part of the sentence, only the year is bracketed. References are arranged alphabetically by the last name of authors. Multiple entries for a single author are arranged chronologically. Two or more publications by the same author in the same year are distinguished by a, b, c after the year. Apply hanging indent by 0.5 cm in the References section. See sample.


Run the manuscript through the spelling checker.


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